✅ Step-by-step: Build MyCompany SharePoint Internal Hub
Step 0 — Decide Names (use these)
Hub site: MyCompany Central Hub Sites: Operations , IT & Systems , Sales & Marketing , Finance , Compliance & Legal , Events & CME
1️ ⃣ Create the Main Hub Site (Central Portal)
Go to: Microsoft 365 → App Launcher (9 dots) → SharePoint Click: Create site Choose: Communication site Select a template: Blank (best) or Topic Site name: MyCompany Central Hub Click Finish ✅ This becomes your main landing page.
2️ ⃣ Register it as a Hub Site (Admin Step)
Open: SharePoint Admin Center 1. Go to https://admin.microsoft.com
2. Select Admin centers → SharePoint
Go to: Sites → Active sites Find and select: MyCompany Central Hub Click: Hub → Register as hub site Hub name: MyCompany Central Hub Save ✅ Now you can manage global navigation + consistent branding.
3️ ⃣ Create Department Sites (Communication Sites)
Repeat these steps for each department:
In SharePoint home → Create site Choose: Communication site Name: MyCompany Operations Finish Create these sites:
MyCompany Operations MyCompany IT & Systems MyCompany Sales & Marketing MyCompany Finance MyCompany Compliance & Legal MyCompany Events & CME
4️ ⃣ Connect Each Site to the Hub (Very important)
For each department site:
Open the department site Click: Settings ( ⚙️ ) → Site information Look for: Hub site association Select: MyCompany Central Hub Save ✅ Now all sites share the same top navigation style and theme.
5️ ⃣ Build the Top Menu (Hub Navigation)
Open: MyCompany Central Hub At top menu, click: Edit Add links (one by one): · Click ➕ Add link
4. ·
Operations → link to Operations site IT & Systems → link to IT site Sales & Marketing → link to Sales site Finance → link to Finance site Compliance & Legal → link to Compliance site Events & CME → link to Events site Click: Save ✅ This gives you the “AIU-style” department navigation.
6️ ⃣ Create the Hub Home Page Layout
A) Add the Banner
On hub home → click Edit Click + → add Hero Web Part Choose layout: Layered Add a banner image (brand/medical theme) Title: MyCompany Central Hub Subtitle: Internal Operations & Systems Portal B) Add Quick Action Buttons (right side feel)
Click + under the banner area Add Quick Links Layout: Buttons Add buttons: SOPs & Policies IT Support Request Finance Requests Compliance Docs CME & Events Publish the page
7️ ⃣ Create Document Libraries (Core of SharePoint)
Go to each department site and create libraries:
Operations site:
SOPs & Policies Templates Reports IT & Systems site:
System Documentation Deployment Notes Change Requests (List, not library) Finance site:
Invoices Budgets Vendor Payments Compliance site:
Contracts Regulatory Docs Audit Records Events & CME:
Event Planning Post-Event Reports Marketing Assets How to create a library:
Go to the site → New → Document library Name it Create
8️ ⃣ Create Lists for Requests (Forms replacement)
A) IT Support Request List
Go to IT site Click New → List Choose Blank list Name: IT Support Requests Add columns: Request Type (Choice) Priority (Choice: Low/Med/High/Urgent) Requested By (Person) Description (Multiple lines) Status (Choice: New/In Progress/Done) B) Operations Requests (Optional)
Same concept for Operations.
9️ ⃣ Setup Permissions (Internal-only)
Since suppliers cannot access, keep it simple:
Go to each site → Settings ( ⚙️ ) → Site permissions Use standard groups: Owners (full control) Members (edit) Visitors (read) ✅ Recommendation:
Operations: most staff can read IT: only IT team can edit Finance/Compliance: restricted access
🔟 Turn on Versioning (Very important)
For each document library:
Open library → Settings → Library settings Click Versioning settings Enable:✅ Create major versions✅ Keep versions (e.g., 50) This prevents accidental loss.
1️ ⃣ 1️⃣ Publish + Test
Log in as a normal user (or test account) Confirm they can: Open hub Navigate sites View correct docs Not access Finance/Compliance (if restricted)