Create a basic Sharepoint communication Site for your company

✅ Step-by-step: Build MyCompany SharePoint Internal Hub

Step 0 — Decide Names (use these)

• Hub site: MyCompany Central Hub
• Sites: Operations, IT & Systems, Sales & Marketing, Finance, Compliance & Legal, Events & CME

---

1️⃣ Create the Main Hub Site (Central Portal)

1. Go to: Microsoft 365 → App Launcher (9 dots) → SharePoint
2. Click: Create site
3. Choose: Communication site
4. Select a template: Blank (best) or Topic
5. Site name: MyCompany Central Hub
6. Click Finish

✅ This becomes your main landing page.

---

2️⃣ Register it as a Hub Site (Admin Step)

1. Open: SharePoint Admin Center

1.      Go to https://admin.microsoft.com

2.      Select Admin centers → SharePoint

2. Go to: Sites → Active sites
3. Find and select: MyCompany Central Hub
4. Click: Hub → Register as hub site
5. Hub name: MyCompany Central Hub
6. Save

✅ Now you can manage global navigation + consistent branding.

---

3️⃣ Create Department Sites (Communication Sites)

Repeat these steps for each department:

1. In SharePoint home → Create site
2. Choose: Communication site
3. Name: MyCompany Operations
4. Finish

Create these sites:

• MyCompany Operations
• MyCompany IT & Systems
• MyCompany Sales & Marketing
• MyCompany Finance
• MyCompany Compliance & Legal
• MyCompany Events & CME

---

4️⃣ Connect Each Site to the Hub (Very important)

For each department site:

1. Open the department site
2. Click: Settings (⚙️) → Site information
3. Look for: Hub site association
4. Select: MyCompany Central Hub
5. Save

✅ Now all sites share the same top navigation style and theme.

---

5️⃣ Build the Top Menu (Hub Navigation)

1. Open: MyCompany Central Hub
2. At top menu, click: Edit
3. Add links (one by one):

·  Click ➕ Add link

4.      · 

• Operations → link to Operations site
• IT & Systems → link to IT site
• Sales & Marketing → link to Sales site
• Finance → link to Finance site
• Compliance & Legal → link to Compliance site
• Events & CME → link to Events site
4. Click: Save

✅ This gives you the “AIU-style” department navigation.

---

6️⃣ Create the Hub Home Page Layout

A) Add the Banner

1. On hub home → click Edit
2. Click + → add Hero Web Part
3. Choose layout: Layered
4. Add a banner image (brand/medical theme)
5. Title: MyCompany Central Hub
6. Subtitle: Internal Operations & Systems Portal

B) Add Quick Action Buttons (right side feel)

1. Click + under the banner area
2. Add Quick Links
3. Layout: Buttons
4. Add buttons:
• SOPs & Policies
• IT Support Request
• Finance Requests
• Compliance Docs
• CME & Events
5. Publish the page

---

7️⃣ Create Document Libraries (Core of SharePoint)

Go to each department site and create libraries:

Operations site:

• SOPs & Policies
• Templates
• Reports

IT & Systems site:

• System Documentation
• Deployment Notes
• Change Requests (List, not library)

Finance site:

• Invoices
• Budgets
• Vendor Payments

Compliance site:

• Contracts
• Regulatory Docs
• Audit Records

Events & CME:

• Event Planning
• Post-Event Reports
• Marketing Assets

How to create a library:

1. Go to the site → New → Document library
2. Name it
3. Create

---

8️⃣ Create Lists for Requests (Forms replacement)

A) IT Support Request List

1. Go to IT site
2. Click New → List
3. Choose Blank list
4. Name: IT Support Requests
5. Add columns:
• Request Type (Choice)
• Priority (Choice: Low/Med/High/Urgent)
• Requested By (Person)
• Description (Multiple lines)
• Status (Choice: New/In Progress/Done)

B) Operations Requests (Optional)

Same concept for Operations.

---

9️⃣ Setup Permissions (Internal-only)

Since suppliers cannot access, keep it simple:

1. Go to each site → Settings (⚙️) → Site permissions
2. Use standard groups:
• Owners (full control)
• Members (edit)
• Visitors (read)

✅ Recommendation:

• Operations: most staff can read
• IT: only IT team can edit
• Finance/Compliance: restricted access

---

🔟 Turn on Versioning (Very important)

For each document library:

1. Open library → Settings → Library settings
2. Click Versioning settings
3. Enable:
   ✅ Create major versions
   ✅ Keep versions (e.g., 50)

This prevents accidental loss.

---

1️⃣1️⃣ Publish + Test

1. Log in as a normal user (or test account)
2. Confirm they can:
• Open hub
• Navigate sites
• View correct docs
• Not access Finance/Compliance (if restricted)